Free Delivery Note Template
Include a delivery note with any shipment: list the goods and quantities delivered (no prices needed), and download a clean PDF. Free, no signup.
Create this invoice → Free · no signup · downloads as PDF
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A filled-in example. Your details replace the placeholders — nothing here is saved.
City, Postcode
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Goods delivered / qty | 1 | $1,200.00 | $1,200.00 |
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What to include on a delivery note
- “Delivery Note”, a number and the date
- Sender and recipient details
- A reference to the related order/invoice
- Each item delivered with quantity
- Delivery address and a space to sign on receipt
A delivery note is not an invoice — and that is the point
A delivery note (packing slip, dispatch note) travels with the goods and records what was actually shipped. It deliberately carries no prices: it is checked and signed by whoever receives the shipment, and it is the document you reach for when the customer says two boxes arrived instead of three. The invoice follows separately, priced, and should be reconcilable line for line against the delivery note. Keeping the two apart also means you can hand a delivery note to a warehouse or a courier without exposing your pricing.
What to put on it
- Delivery note number, and the related order or invoice number
- Date of dispatch and, where relevant, the expected delivery date
- Sender and recipient, with the actual delivery address if it differs from the billing address
- Every item with quantity ordered and quantity shipped — the two columns are what make short deliveries visible
- Back-ordered lines marked as such rather than silently omitted
- Package count and weight, plus a signature and date line for the receiver
Short shipments, damage and disputes
The value of a signed delivery note appears weeks later, in an argument. Ask the receiver to sign for the number of packages, and to note damage or shortages on the note itself before signing — a clean signature is very hard to contest afterwards. If you ship an order in stages, issue a delivery note per shipment with its own number and show the outstanding quantities, then invoice either per shipment or once at the end. For cross-border shipments, the delivery note sits alongside the commercial invoice; customs authorities want the priced document, while the recipient’s warehouse wants this one.
FAQ
- What is a delivery note?
- A document that accompanies a shipment listing the goods and quantities delivered, so the recipient can check the order against what arrived.
- Should a delivery note show prices?
- Normally no. Keeping prices off it lets the note be handled by couriers and warehouse staff, and keeps the commercial terms on the invoice where they belong. Some businesses do send a priced packing slip for retail orders — that is a choice, not a requirement.
- Do I still need an invoice if I sent a delivery note?
- Yes. The delivery note evidences what was shipped; the invoice requests payment. Reference the delivery note number on the invoice so the customer can match them.
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New to invoicing? Read how to make an invoice.