Free Graphic Design Invoice Template
Invoice design work the way it should look: list deliverables or hours, add revisions and licensing, apply tax, and download a clean PDF that reflects your brand. Free, no signup.
Create this invoice → Free · no signup · downloads as PDF
What this template looks like
A filled-in example. Your details replace the placeholders — nothing here is saved.
City, Postcode
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Design deliverable | 1 | $1,200.00 | $1,200.00 |
| Revisions | 4 | $450.00 | $1,800.00 |
Pre-configured
This page is set up for graphic design invoice — adjust anything you need.
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What to include on a design invoice
- Project name and deliverables, or hours worked
- Number of revisions included
- Usage, licensing and ownership terms
- Whether source files are included
- Deposit paid and balance due
- Tax, total and payment terms
Project fee, revisions and ownership
Design invoices go wrong at the edges of scope, not in the middle. Bill the agreed project fee or your hours, then make the boundaries explicit on the invoice itself: how many revision rounds were included, how many were used, and what additional rounds cost. Do the same for ownership — whether the client is buying full rights to the final artwork, a licence for specific uses, and whether editable source files are included. Designers who put these three lines on every invoice have dramatically fewer awkward conversations than designers who keep them in a proposal nobody reopens.
What to itemise
- Project or deliverable name — logo suite, brand identity, packaging, web UI
- Fixed project fee, or hours at your rate, per deliverable
- Revision rounds included, and any extra rounds billed separately
- Source files and rights transfer: included, licensed, or excluded
- Stock assets, fonts and licences bought on the client’s behalf, passed through at cost
- Deposit already paid, balance due, and late-payment terms
Getting paid on time as a designer
Take 30–50% up front on any project big enough to hurt if it stalls, and bill milestones on longer engagements rather than everything at the end — an unpaid deposit is an early signal worth having. Net 14 collects noticeably faster than net 30 for small studios, and stating a late fee (even a modest one) changes behaviour more than the fee itself ever collects. If your policy is that final files are released on payment, put that on the invoice; it is a normal industry term and it works precisely because it was disclosed in advance rather than sprung at the end.
FAQ
- How should a graphic designer invoice a client?
- Itemize the project scope or hours, any revisions and usage/licensing, add your details and the client’s, set payment terms, and send a PDF. Many designers bill a deposit up front and the balance on delivery.
- Should I charge for extra revision rounds?
- Yes, if you defined the included rounds up front. Show the included rounds on the invoice, then bill additional ones as their own line at a stated rate — that reads as a pre-agreed term rather than a penalty.
- Do I hand over source files automatically?
- Only if that was the deal. Many designers licence the final artwork and price source files or a full rights transfer separately. Whichever you do, put one line on the invoice saying so.
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New to invoicing? Read how to make an invoice.