Free Cleaning Invoice Template
Bill cleaning jobs in seconds: list services and hours, set your rate, add tax, and download a tidy PDF. Great for residential and commercial cleaners — no signup.
Create this invoice → Free · no signup · downloads as PDF
What this template looks like
A filled-in example. Your details replace the placeholders — nothing here is saved.
City, Postcode
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Cleaning service (hours) | 1 | $1,200.00 | $1,200.00 |
| Supplies | 4 | $450.00 | $1,800.00 |
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What to include on a cleaning invoice
- Service date(s) and the property address
- Type of clean — one-off, move-out, or recurring
- Hours worked or a flat service rate
- Any supplies or materials charged
- Recurring schedule, if it’s a regular contract
- Tax, total and how to pay
Billing recurring cleans without chasing every month
Cleaning is a recurring-revenue business billed with one-off paperwork, and that mismatch is where the admin time goes. The fix is to standardise: one invoice per service period covering all visits in it, with each visit as its own dated line, so the client can see exactly what they are paying for. Residential clients usually prefer to be billed after the month; commercial contracts are frequently billed in advance against an agreed schedule. Whichever you use, put the service period in the invoice title area and keep the invoice number sequence continuous per client.
What to itemise on a cleaning invoice
- Property address and the service period covered
- Each visit with its date, and the rate (per visit, per hour, or monthly contract)
- Deep-clean or one-off extras — carpets, ovens, windows, post-construction — as separate lines
- Supplies or equipment charged on, if your contract allows it
- Any cancellation or lock-out fee, with the date it applied
- Tax if you are registered, total, and payment terms
Rates and terms that hold up
Typical US pricing runs roughly $25–$50 an hour for residential work, $100–$200 for a standard house clean, and commercial work is normally quoted per square foot per visit or as a flat monthly contract; move-out and post-construction cleans carry a premium because of scope and risk. Whatever you charge, write the awkward terms down before you need them: a cancellation window (24–48 hours is standard), what happens if you cannot get access, and how extras are approved. A short “Terms” note at the bottom of every invoice is enough, and it turns an argument into a reference.
FAQ
- What should a cleaning invoice include?
- Your business details, the client’s, services performed with hours/rates, any supplies, tax, the total, and how to pay.
- Should I invoice cleaning per visit or monthly?
- Monthly, with each visit listed as a dated line, for anything recurring — it is one document to send and one payment to chase instead of four. Keep per-visit invoicing for one-offs and deep cleans.
- How do I charge for a cancelled clean?
- Only if your terms say you can. Set a notice window in writing, then bill cancellations inside it as their own clearly-labelled line rather than folding them into the regular visit charge.
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New to invoicing? Read how to make an invoice.